*JOB OVERVIEW
The position is responsible for providing and overseeing daily offices administration and plan the most efficient administrative procedures.
The Admin Team Leader is accountable for ensuring a smooth running and operations of Hanoi and HCMC offices in a good security and safety standards This position report directly to Country HR Manager
*ROLE RESPONSIBILITIES
1. Administration
Design and organize company events, employee and HR activities, annual health check, internal CSR….
Daily supervise front desk services, including reception of visitors and calls, postal mail correspondences, reporting daily visitors, meeting rooms booking, good purchased receiving, log-book maintenance
Supervise service providers to ensure cleanness, tidiness, hygiene and safety of offices environment
Support business travelers in travel request, ticket purchase and accommodation arrangement
Monitor inventory of office supplies, office expenses with attention to cost efficiency
Work closely with Procurement function to conduct regular vendor assessment of admin services; to review and renew goods/ services purchase agreement.
Produce report, record as required by BCP committee
2. HR/ Legal support
Support Training function in logistics arrangement
Support Legal team in licensing and other legal documents
Responsible for work permits, visa for internal staff
Other task as assigned by line manager
3. Developing team
Provide performance coaching to team members to help them continuously improve their efficiency and level of performance
Set as a good sample in business compliance
*REQUIREMENTS
5+ years of experience in office administration
Able to work in good cooperation and calibration manner
Good interpersonal; communication and presentation skills
Good English and computer skills
Strong awareness of Code of Conduct
*BENEFITS
18 Annual Leave MIN (additional 1 day per 2 years of service, max 30 days)
13.5 Public Holidays Including Christmas Day and eves
Monthly meal and phone allowance
Yearly bonus
Private health and accident insurance package for employee and one dependent
Birthday Leave and Birth day gift
Additional Long Service Bonus (1 gross month per 5 years) etc.