Main responsibilities:
- Manage day-to-day activities of the reception areas to ensure smooth operations of the telephone switchboard
- Liaise with the maintenance team of the lessor for issues related to aircon, electricity, fire alarm when needed
- Implement related changes (parking, change subscription of mobile phone number from the company to individual if any,…) upon request of HR team.
- Arrange the cars for business travels in according with the company policy and work practice.
- Arrange other logistic matters related to business travels for staff including air ticket and hotel bookings, visa, travel insurance,… in according with the company policies and upon request.
- Provide support in logistic works to organise corporate activities i.e. team building, company trip, year-end party, etc…
- Provide clerical and administrative supports to the team and other departments when needed
- Provide supports in logistic arrangements for HR team in training and recruitment upon request
Requirements:
- At least 2-year experience in reception/ administrative functions in an international organization
- Able to use Microsoft Office applications (MS Word, MS Excel, MS Outlook) is an advantage