(1)    SUMMARY RESPONSIBILITY:

•    ESH Job function, Security management, Security Inspection/ Audit Warehouse and Office in Thai Nguyen
•    General Administration job function - Thai Nguyen office
•    Training & Development - Thai Nguyen office

(2)    RESPONSIBILITIES:

EHS (ENVIRONMENT - HEALTH - SAFETY) 
•    Responsible for job related to EHS: Labour environment, Employee’s Health, Labour Safety, Fire Training and Protection.
•    Implements ESH policies and procedures and ensure full compliance to ESH laws and regulations
•    Develop and conduct regular review of risk assessments for all work equipment and operations
•    Lead all incident/ accident investigation from the entity, develop, document and follow up to closure all corrective measures and recommended improvements
•    Monitors and ensure compliance to all ESH related legislations.
•    Liaise with internal / external ESH consultants in the provision of ESH training programmes and related ESH services
•    Manage all job related to Facility security management
•    Security Organization Warehouse and Office area
•    Security Regulations & Agreement
•    Information Company Asset management
•    Security Inspection/ Audit Warehouse and Office from SEC requirement
•    In/ Out attendance related to Access Control and door access…
•    Security equipment (CCTV, OA equipment)
•    Manage Security service
•    Office renovation, set up, design

GENERAL ADMIN TASK – THAI NGUYEN OFFICE
•    Support car arrangement in Thai Nguyen office. Check car record, monthly payment process and car usage report.
•    Responsible for taxi control, check the taxi using, support make approval and process payment every month.
•    To be responsible for managing daily cleaning service in the office.
•    In charge of making meeting schedule, daily/ weekly arrangement of meeting rooms.
•    Responsible for daily maintaining & monitoring of office facilities and services 
•    Monthly order, monitor, deliver stationery items to all Groups. Daily monitor and order drinking water for office employees.
•    To be responsible and make sure that there is always enough mineral water, tea, coffee, medicine etc.
•    Settle payments for office: Office supply, telephone, internet, office renting fee... 
•    Settle payment for document express delivery (DHL)
•    To be responsible for the proper operation of the office machines and equipment: telephone operator, fax machines, photocopier, air-conditioners, printers, etc.
•    Support in preparation ID Card, Entrance card, Business card for employees
•    Work with building management for maintenance issues from all departments: air-con, lights, electric consumption, water or any other issues related to office rental agreement. 
•    Make sure maintenance requests are followed and completed properly

TRAINING & DEVELOPMENT
•    Monthly conduct Compliance Training for SEMV Warehouse employees
•    Quarterly conduct Compliance Training for SEMV Warehouse employees together with EHS and HR
•    Conduct Orientation training for new employees, including Company’s policy, regulation, Code of Conduct, Compliance, Labour Safety, Labour Hygiene…
•    Managing the technologies and technical personnel required to develop, manage and deliver training 
•    Check and approve training record for employees in ETP (Employee Training Portal) system
•    Corporate with EHS / HR to organize mandatory training for employees in Thai Nguyen office: Fire Training, Labour Safety Training, First Aid Training, other training courses when required.
•    Prepare Training report when required

OTHER WORKS
•    Daily checking employee’s compliance in SEMV Warehouse (Day time), make sure employees to follow Company’s Policy/ Regulations at all times.
•    Weekly checking employee’s compliance in SEMV Warehouse (Night time), make sure employees to follow Company’s Policy/ Regulations at all times.
•    Recruitment in Thai Nguyen office: Conduct interviewing candidates, preparation document and support for recruitment process.
•    Co-operation and support in organizing Staff activities (Team building, outing trip, year-end party, Football Club, Football tournament…)
•    Support other colleagues in HR & GA Support Group when required
•    Other works as and when assigned by Leader/ Manager.

(3)    REQUIREMENTS:

(a)    EDUCATION / QUALIFICATION:
University Degree in Human Resources Management, Economics, Business Administration or relevant majors.

(b)    EXPERIENCE:
3 ~ 5 years working experience related to ESH, Training & Development, & General Admin job.

(c)    SKILLS:

Good Training / Presentation Skills
Good Time Management Skill
Good Plan/ Organizational skills.
Good Problem Solving Skills
Advanced written and spoken communication skills (English & Vietnamese)
Ability to work under high pressure, can work overtime
Willing to travel
Good Teamwork

(4)    REPORTING STRUCTURE:

•    Immediate Supervisor:  HR & GA Manager