Admin Cum EHS Assistant Manager

ESH Job function, Security management, Security Inspection/ Audit Warehouse and Office
General Administration job function
Training & Development

EHS (ENVIRONMENT - HEALTH - SAFETY)

Responsible for job related to EHS: Labour environment, Employee’s Health, Labour Safety, Fire Training and Protection.
Implements ESH policies and procedures and ensure full compliance to ESH laws and regulations
Develop and conduct regular review of risk assessments for all work equipment and operations
Lead all incident/ accident investigation from the entity, develop, document and follow up to closure all corrective measures and recommended improvements
Monitors and ensure compliance to all ESH related legislations.
Liaise with internal / external ESH consultants in the provision of ESH training programmes and related ESH services
Manage all job related to Facility security management
Security Organization Warehouse and Office area
Security Regulations & Agreement
Information Company Asset management
Security Inspection/ Audit Warehouse and Office from SEC requirement
In/ Out attendance related to Access Control and door access…
Security equipment (CCTV, OA equipment)
Manage Security service
Office renovation, set up, design

GENERAL ADMIN

Responsible for car arrangement, monitoring car for Company. Checking car record, monthly payment process and car usage report.
Responsible for taxi control, check the taxi using, support make approval and process payment every month.
To be responsible for managing daily cleaning service in the office.
In charge of making meeting schedule, daily/ weekly arrangement of meeting rooms.
Responsible for daily maintaining & monitoring of office facilities and services
Monthly order, monitor, deliver stationery items to all Groups. Daily monitor and order drinking water for office employees.
To be responsible and make sure that there is always enough mineral water, tea, coffee, medicine etc.
Settle payments for office: Office supply, telephone, internet, office renting fee...
Settle payment for document express delivery (DHL)
To be responsible for the proper operation of the office machines and equipment: telephone operator, fax machines, photocopier, air-conditioners, printers, etc.
Prepare employees ID Card, Entrance card
Prepare Business Card for employees
Work with building management for maintenance issues from all departments: air-con, lights, electric consumption, water or any other issues related to office rental agreement. Make sure maintenance requests are followed and completed properly

TRAINING & DEVELOPMENT

Set up annual training plan
Deliver training courses to Employees, conduct Orientation training for new employees, including Company’s policy, regulation, Code of Conduct, Compliance, Labour Safety, Labour Hygiene…
Developing and delivering training solutions that meet business needs
Selecting and managing resources, including working with both internal employees and training vendors to develop and deliver training
Managing the technologies and technical personnel required to develop, manage and deliver training
Check and approve training record for employees in ETP (Employee Training Portal) system
Prepare Training report when required

OTHERS

Co-operation and support in organizing Staff activities (Team building, outing trip, year-end party, Football Club, Football tournament…)
Support other colleagues in HR & GA Support Group when required
Other works as and when assigned by Leader/ Manager.

University Degree in Human Resources Management, Economics, Business Administration or relevant majors.

Minimum 8 years working experience related to ESH, Training & Development, & General Admin job.

Good Training / Presentation Skills

Good Time Management Skill

Good Plan/ Organizational skills.
Good Problem Solving Skills

Advanced written and spoken communication skills (English & Vietnamese)

Ability to work under high pressure, can work overtime

Willing to travel

Good Teamwork