Warehouse Officer

Location Thanh Hóa
Industry Energy/Oil & Mining
Job reference 11416
Salary Competitive Salary
Job type Permanent
Consultant email thanh.nguyen@manpower.com.vn
Consultant contact no +84 2439744574 (489)
Date posted Sep 08, 2021

A.            Requirements

Educational Level:            University Graduated

Work Experience:            At least 5-7 years’ experience in a similar position in international companies


  • Bachelor Degree in General Accounting, Logistics or Economics
  • Basic knowledge of warehouse management or material control process
  • Understanding about Spare Parts Data Management and CMMS System
  • Knowledge of Document Control Process
  • Data management and reporting ability.


  • Good analytical and critical thinking
  • Good Reporting skill
  • Good communication skill and time management skill
  • Good command of English language in both writing and speaking
  • Able to work well in a team especially in multi-culture team as well as independently
  • Competent with Microsoft office application: word, excel, PowerPoint
  • High responsibility in works and work under high pressure


  • Achievement orientation
  • Challenge
  • Inter-personnel       
  • Professional skill, Knowledge
  • Decision-making, Judgment
  • Planning, Creativity
  • Negotiation
  • Leadership
  • Development others

B.            Purpose

This position support warehouses leader to ensure safe warehouse operations as well as timely and accurate delivery/ordering inventory to related personnel/departments 

C.            Responsibility

 Warehouse Officer is responsible to:

  • Be accountable for HSSE of all activities relating to warehouse including support        and contribution to implement and achieve HSSE objectives and standards.
  • Ensure that warehousing operations conducted in safe, efficient, and effective manner
  • Ensure that operations are conducted in accordance with approved procedures
  • Ensure that warehouse operations are aligned with internal customer requirements
  • Guide, manage contractor labors for warehouse if required
  • Keep stocked materials and equipment’s under good condition in warehouse
  • Responsible to distribution material/equipment in time to coincide the work order scheduling.
  • Perform inbound shipment receiving process
  • Keep track of OSD goods and prepare related reports
  • Check & review goods to ensure all information are correct & only spare parts & materials in good condition are being issued out
  • Schedule and supervise the transportation of goods and supplies following established procedures to ensure on-time delivery of goods and supplies.
  • Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
  • Prepare and control inventory counting plan including cycle counting and ticket counting. Timely report any discrepancy to leaders and update the status on system.
  • Prepare daily, weekly, monthly inventory movement report and monthly inventory balance report
  • Analysis MRO inventory data to maintain & improve inventory accuracy
  • Prepare purchase order, purchase request and Master data upload to Maximo system
  • Perform CMMS transactions
  • Coordinate with Accounting team for issues related to inventory movement and provide supporting documents if needed
  • Record materials in-out transactions & control relevant documentations
  • Manage warehouse documents (PO, PR, Certificates, Warranty, MSDS, Reports, MRO request, MRO issue reports & other)
  • Plan, prepare and coordinate to receiving, issuing spare parts (following FIFO and FEFO), checking and storage of items in a timely and efficient manner
  • Operate & maintain warehouses & storage facilities and equipment & tools supporting for all activities relating to warehouse operations.
  • Make label, preservation card, reserve Bin Location for first arrival materials, update MAXIMO accordingly
  • Track transportation including: handling and storage equipment, PTW, transport schedule plan and recording, etc.
  • Plan for daily, monthly, quarterly warehouse activities to achieve goal and deadline
  • Perform other tasks as assigned by Team Leader, Manager.

D.            Accountability

Satisfy all the commands/assignments by Leader. Make sure that inventory data and spare part data is correctly and accurately managed and updated in Excel and CMMS system, all documents are archived properly