[Urgent - HN] HR Associate

Location Hanoi
Industry Professional Services/Consulting
Category HR
Job reference HR, Admin, Associate,
Salary 25,000,000VND
Job type Permanent
Consultant email anh.nguyenvan@manpower.com.vn
Date posted Feb 19, 2021
Consultant contact no 0935059669

Human Resources

·       Review employment contracts, ensureaccurate Vietnamese translation and retaining employment contracts for statutory and tax audit purpose.

·       Ensure smooth entry and exit of employees including conducting on board orientation for new joiners, internal transferees regard of benefits, Firm policies, administration process.

·       Manage benefits administration processesfor the office through the Firm benefits function, including communicating changes in benefits programs, administering the annual open enrollment process, and serving as a key contact for benefits-related questions and statutory benefit plan.

·       Coordinate with ASO e-people team to ensure personal, compensation database and employment status updated to HR system accurately and on time basis.

·       Coordinate colleagues to Firm Benefit and Cigna, insurance team to ensure timely enrollments and changes being reflected on data base platform.

·       Prepare and submit local statutory filing for bothemployees ( new joiners, change of employment status/existing registration, update new compensation rate, claim benefit/allowance, collect certificate of pension contribution….)

·       Understand and communicate office-specific and Firm-wide policies and procedures when necessary.

·       Monitor and ensure the timely payment of mobility allowances and compensation.

·       Update any change of statutory insurance contribution regulation to payroll team for payroll calculation process as timely basis



·       Coordinate with the Professional DevelopmentandImmigration Counsel teamsincollecting transferee's profiles , mobility plan and benefit packages.

·       Calculateapplicable allowance and update on offer letters, triggermobility request on mobility center portal.

·       Coordinate with Global Mobility, Transfer Tax, Firm Benefits team toensuresmooth transfer andtax compliance implementation.

·       Research and manage vendors ( immigration serviceandapartment leasing…..)to ensure quality service to transfereeswith maintaining cost effectiveness.

·       Coordinate with forwarder agents to arrange administration papers for house goods shipment.

·       Manage immigration consulting serviceprovider toobtain resource demand approval,work permit, visa , temporary residence cars ( TRC) for newtransferees.

·       Counsel transferees on the most efficient way to use the resources available to them( answerqueries, guidance on policy/ process/tax implication, bank account set-up….)

·       Maintain rhythm meeting with ASO immigration counsel teamin updating regulation,office operation at the immigrationareas.

·       Maintainimmigrationtracker to ensurework permit, TRC and visarenewed on time basis.


Key Attributes:

Professional Experience:

·       Minimum 2 years each of general HR and mobility administration experience.


Required Competencies:

·       Demonstrated ability to manage competing tasks and deliver quality output.

·       Excellent judgement, maturity and trustworthiness.

·       Demonstrated ability to successfully achieve desired results through collaboration and influencing.

·       Demonstrated ability to communicate effectively with his/her team and the various stakeholders.

·       Demonstrated ability to resolve problems in a fundamentally sound manner.

·       Demonstrated ability to believe and trust in one’s own ideas while being open to new ideas.


Education, Knowledge and Skills:

·       University degree in Human Resources or related field.

·       Exposure to HR systems (e.g. Peoplesoft, Lawson)

·       Knowledge of relevant local HR regulations and issues

·       Excellent customer service orientation

·       Strong command of the English language in both written and oral communications.

·       Advanced level of proficiency in MS Word, PowerPoint, Excel, Access and web-based applications.


Personal Attributes

·       Highly organized and strong interpersonal skills.

·       Proactive and detail-oriented.

·       Customer service oriented and able to handle competing demands.

·       Results oriented. Can work independently and take ownership of tasks from start to finish.



Candidate interest in this position, please send your CV to email anh.nguyenvan@manpower.com.vn with title HRA_Fullname