[HCM] Office Manager / Quản lý văn phòng

Location Ho Chi Minh City
Industry Financial Services - Banking, Insurance, Hospitality, Leisure, Tourism
Job reference CON 202110
Salary USD 700 - 800
Job type Permanent
Consultant email dang.nguyen@manpower.com.vn
Date posted Feb 17, 2021
Consultant contact no 0917.427.800

​Responsibilities:

• Oversee and organize daily office activities

• Serve as go-to-person regarding any administrative and operational related function

• Act as receptionist and greeter during office hours, maintain and provide support for on-site meetings

• Work with HR to ensure professional event coordination, interviews setup, onboarding, and other internal processes as needed; coordinates office events such as birthdays, employee celebration, general office events, coordinates company meals - including finding catering, preparing office, and preparing announcements etc.

• Liaise with the Purchasing team to manage all travel needs and hotel reservation for outside visitors

• Maintain positive relationship with the local vendors including building management, cleaning services teams. etc.

• Work with Finance to handle the petty cash and expenses matters

• Prepare and coordinate all mail and shipping needs, certify of mails as needed and notify employees of packages arrival

• Manage office supplies, stationary, pantry orders, takes inventory of supplies, replenish and restock when necessary

• Act as a support/go-to-person for employees

Have you accomplished these qualifications?

• 3+ years work experience in general office administration

• Proactive and service oriented individual who is able for multi-task a variety of administrative tasks

• High-energy; someone who can ‘own’ the room and be assertive

• A keen spirit for curiosity and generosity that is supportive of everyone in office

• An intuitive and eager problem solver

• Someone who is caring, who looks for ways to facilitate for other responsibilities

• Proficiency in Outlook & Office

Not a must but a great advantage