C&B Admin Officer

Location Ho Chi Minh City
Industry Internal
Category HR
Job reference HR061
Salary Negotiable
Job type Permanent
Consultant email quyen.nguyen@manpower.com.vn
Date posted Apr 26, 2021
Consultant contact no 02839110950


As an Insurance & Administration Coordinator, your main responsibility is to handle the insurance task at the Convenience Accounts, Outsourcing & Staffing team bringing the excellent service to our value clients and associates. You will work closely with Convenience Accounts, Outsourcing & Staffing Service of HCMC Manager and team member.


1. Compulsory insurance

  • In charge all kind of compulsory insurance reports including social, medical and unemployment insurance such as new register, adjustment, …

  • Manage TS24 account of MP TBO and Payroll clients, and make sure to submit increase/ decrease adjustment report & close SI book, return to staff on time.

  • Responsible in issuing new social insurance books for associates, tracking and records data in SI book.

  • Responsible in issuing new medical insurance cards; extend, renew, adjust using cards for employees and delivery to employee on time.

  • Responsible in claiming procedure of sick/ maternity leave… and all other insurance benefit

  • Other tasks relating to compulsory insurances are assigned by management.

  • Monthly update & cross check with insurance department on data & payment record.

  • Monthly process insurance payment on time and accuracy.

2. Onboarding preparation/ process

  • Contact with new hire for collecting data & guide them with preparation of on boarding documents.

  • Prepare offer letter, labor contract for new hire, appendix for extension

  • Register tax code for new hire, follow up to get Tax code & update into master data.

  • Register dependants for associates, follow up results, update to master data and record supporting documents.

3. Private health & accident insurance

  • Follow up the list and register of personal accident & private health insurance for both associates & their related.

  • Follow up, cross check with related team in insured list and premium cost accordingly.

  • Fluently on all claiming process as well as benefit of personal insurance and support associates with their claim.

4. Manage insurance data & update law on insurance

  • Update data of insurance and records files, coordinate with consultants & HR internal for fulfill the task related to insurance.

  • Update related law of insurances & consult, train, guide to all external and internal team for the newest changes.

5. Others

  • In charge of annual health checkup include contract, price, check-up list, follow up health check progress, record the result…

  • Back up for admin/ receptionist task at client site when needed.

  • Support Payroll consultant on preparing payment slip and delivery to clients’ employees

  • Other admin task relating to payroll clients that assigned by manage


  • Candidate must have Bachelor Degree in Business Administration / Economics

  • At least one year of professional experience in administration.

  • Must possess effective communication skills (written and verbal).

  • Solid on-site experience.

  • Good experience in administration.

  • Good understand of job arrangement.


  • 15 Annual Leave MIN (additional 1 day per 2 years of service, max 30 days)

  • 13.5 Public Holidays Including Christmas Day and eves

  • Monthly meal allowance

  • Quarterly and Yearly bonus

  • Private health and accident insurance package for employee

  • Birthday Leave and Birth day gift

  • Additional Long Service Bonus (1 gross month per 5 years) etc.