As an Insurance & Administration Coordinator, your main responsibility is to handle the insurance task at the Convenience Accounts, Outsourcing & Staffing team bringing the excellent service to our value clients and associates. You will work closely with Convenience Accounts, Outsourcing & Staffing Service of HCMC Manager and team member.
1. Compulsory insurance
In charge all kind of compulsory insurance reports including social, medical and unemployment insurance such as new register, adjustment, …
Manage TS24 account of MP TBO and Payroll clients, and make sure to submit increase/ decrease adjustment report & close SI book, return to staff on time.
Responsible in issuing new social insurance books for associates, tracking and records data in SI book.
Responsible in issuing new medical insurance cards; extend, renew, adjust using cards for employees and delivery to employee on time.
Responsible in claiming procedure of sick/ maternity leave… and all other insurance benefit
Other tasks relating to compulsory insurances are assigned by management.
Monthly update & cross check with insurance department on data & payment record.
Monthly process insurance payment on time and accuracy.
2. Onboarding preparation/ process
Contact with new hire for collecting data & guide them with preparation of on boarding documents.
Prepare offer letter, labor contract for new hire, appendix for extension
Register tax code for new hire, follow up to get Tax code & update into master data.
Register dependants for associates, follow up results, update to master data and record supporting documents.
3. Private health & accident insurance
Follow up the list and register of personal accident & private health insurance for both associates & their related.
Follow up, cross check with related team in insured list and premium cost accordingly.
Fluently on all claiming process as well as benefit of personal insurance and support associates with their claim.
4. Manage insurance data & update law on insurance
Update data of insurance and records files, coordinate with consultants & HR internal for fulfill the task related to insurance.
Update related law of insurances & consult, train, guide to all external and internal team for the newest changes.
In charge of annual health checkup include contract, price, check-up list, follow up health check progress, record the result…
Back up for admin/ receptionist task at client site when needed.
Support Payroll consultant on preparing payment slip and delivery to clients’ employees
Other admin task relating to payroll clients that assigned by manage
Candidate must have Bachelor Degree in Business Administration / Economics
At least one year of professional experience in administration.
Must possess effective communication skills (written and verbal).
Solid on-site experience.
Good experience in administration.
Good understand of job arrangement.
15 Annual Leave MIN (additional 1 day per 2 years of service, max 30 days)
13.5 Public Holidays Including Christmas Day and eves
Monthly meal allowance
Quarterly and Yearly bonus
Private health and accident insurance package for employee
Birthday Leave and Birth day gift
Additional Long Service Bonus (1 gross month per 5 years) etc.