[HCM] HR Admin Officer

Location Ho Chi Minh City
Industry Internal Jobs at MPG VN
Category Admin, HR
Job reference HR163
Job type Permanent
Salary Negotiable
Consultant contact no +84 969 571 035
Date posted Apr 09, 2024

​​*JOB OVERVIEW

As an Admin Officer, your main responsibility is to handle the insurance task at the Convenience Accounts, Outsourcing & Staffing team - bringing the excellent service to our value clients and associates. You will work closely with Manager and team member from Convenience Accounts, Outsourcing & Staffing Service of HCMC

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* JOB RESPONSIBITLITIES

1. Data management

  • Manage and control Master data for all associates of staffing service, to be updated.

  • Follow up to collect associates' personal profiles, scan, filling and update data in both hard and soft copies.

  • Cross check with PIC of insurance to update employee's SI book & MI card No./ info into master data.

2. Onboarding preparation/ process

  • Contact the new hire for collecting data & guide them with preparation of on boarding documents.

  • Prepare offer letter, labor contract for new hire, appendix for extension/ adjustment if any.

  • Confirm the new hire list to insurance consultant for new hire registration includes compulsory & private health insurance.

  • Update full personal info of associates, include banking account detail into master data and reconfirm with consultant monthly, to make sure the correction of salary payment into correct bank account.

  • Register tax code for new hire, follow up to get Tax code & update into master data.

  • Register dependents for associates, follow up results, update to master data and record supporting documents.

3. Social activities & Others

  • Prepare the list of associates for yearly social activities, collect quotation, prepare & support delivery gifts to associates on Mid-autumn festival, TET, year-end party, …

  • Manage and keep team's facilities and stationery.

  • Other admin tasks as assign by supervisor/ manager

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* JOB REQUIREMENTS:

  • Good command of English (4 skills)

  • Good experience in administration.

  • Good understand of job arrangement.

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*BENEFITS

  • 15 Annual Leave MIN (additional 1 day per 2 years of service, max 30 days)

  • 13.5 Public Holidays Including Christmas Day and eves

  • Monthly meal allowance

  • Quarterly & Yearly bonus

  • Flexible working hour

  • Private health and accident insurance package for employee

  • Birthday Leave and Birth day gift

  • Additional Long Service Bonus (1 gross month per 5 years) etc.