*JOB OVERVIEW
As an Admin Officer, your main responsibility is to handle the insurance task at the Convenience Accounts, Outsourcing & Staffing team - bringing the excellent service to our value clients and associates. You will work closely with Manager and team member from Convenience Accounts, Outsourcing & Staffing Service of HCMC
* JOB RESPONSIBITLITIES
1. Data management
Manage and control Master data for all associates of staffing service, to be updated.
Follow up to collect associates' personal profiles, scan, filling and update data in both hard and soft copies.
Cross check with PIC of insurance to update employee's SI book & MI card No./ info into master data.
2. Onboarding preparation/ process
Contact the new hire for collecting data & guide them with preparation of on boarding documents.
Prepare offer letter, labor contract for new hire, appendix for extension/ adjustment if any.
Confirm the new hire list to insurance consultant for new hire registration includes compulsory & private health insurance.
Update full personal info of associates, include banking account detail into master data and reconfirm with consultant monthly, to make sure the correction of salary payment into correct bank account.
Register tax code for new hire, follow up to get Tax code & update into master data.
Register dependents for associates, follow up results, update to master data and record supporting documents.
3. Social activities & Others
Prepare the list of associates for yearly social activities, collect quotation, prepare & support delivery gifts to associates on Mid-autumn festival, TET, year-end party, …
Manage and keep team's facilities and stationery.
Other admin tasks as assign by supervisor/ manager
* JOB REQUIREMENTS:
Good command of English (4 skills)
Good experience in administration.
Good understand of job arrangement.
*BENEFITS
15 Annual Leave MIN (additional 1 day per 2 years of service, max 30 days)
13.5 Public Holidays Including Christmas Day and eves
Monthly meal allowance
Quarterly & Yearly bonus
Flexible working hour
Private health and accident insurance package for employee
Birthday Leave and Birth day gift
Additional Long Service Bonus (1 gross month per 5 years) etc.