Working Time: 8.30 am - 5.30 pm from Monday to Friday

Location: District 1, Ho Chi Minh City

RESPONSIBILITIES

• Manage daily office equipment (copiers, fax machines, etc.) and administrative duties.

• Coordinate with landlord for lease services.

• Assist in scheduling meetings and conferences.

• Oversee internal planting and landscaping suppliers.

• Manage cleaning contractors and waste management (building refuse, recycling).

• Handle access control systems (visitor and employee passes, card reader access).

• Manage postal duties and be the point of contact for queries.

• Ensure timely completion of work orders and meet SLA targets.

• Assist Facilities Manager in vendor negotiations and contract management.

• Manage vendor relationships and train on work order and billing procedures.

• Handle basic accounting, invoicing, POs, and payment requests.

• Assist with operating and capital budgets.

• Identify and implement process improvements.

• Coordinate preventive maintenance for HVAC, security systems, and related functions.

• Perform receptionist tasks if needed.

• Other tasks as assigned.

REQUIREMENTS

• 1-2 years of experience in relevant roles (Admin Officer/Facilities Officer)

• Excellent customer service skills, acting as the first point of contact for clients

• Strong attention to detail and accuracy

• Proficient in MS Office (presentation, word processing, spreadsheets)

• Basic English

• Basic knowledge of facilities management, finance, and financial principles (including calculating simple figures like percentages)

BENEFITS

• Salary: 10,000,000 VND

• 13th-month salary

• Phone allowance: 300,000 VND

• Parking support