Position : Procurement Senior Officer
Working Place : Ben Tre
Report to : Plant Manager
About the Role:
Our Client, a Thai company specializing in energy company primarily focused on power generation, is looking for Procurement Senior Officer.
Job Purpose
- Fully in charge of the overall Procurement activities
- Closely coordinate with and provide strong support to Admin as a team in the daily work.
- Coordinate and support with Admin & Procurement members at other company’s entities.
- Back-up for Admin when required.
Responsibilities
Plan and manage all the procurement activities to ensure they are completed efficiently in the timely and cost-effective manner to support the smooth operation of the power plant, including:
1. Planning and Processing
- Identify the procurement demand and budget of the power plant to ensure that procurement schedules are met and within budget.
- Conduct strategic sourcing for potential suppliers.
- Prepare all documents in the common procurement process including RFQs, PQs, Vendor Comparison, POs/Contracts, Delivery Notes, …, both documents and input in SAP system.
- Coordinate with relevant stakeholders to prepare bidding dossiers for tender Process.
- Negotiate contracts with vendors to secure the best deals and terms.
- Monitor supplier performance to ensure the quality and timeline of goods/services delivery.
- Maintain advantageous relationships with suppliers and manage disputes.
- Manage contracts’ payment schedule to ensure timely payments.
- Control the contracts’ expiry dates to ensure they’re renewed or liquidated in time.
2. Compliance
- Ensure that all procurement-related activities are carried out in compliance with the Company’s regulations and procedure, relevant regulations, standards, and laws.
- Conduct regular audits of procurement process with Internal Audit and implement corrective actions.
3. Data, Reports & Filing
- Maintain adequate data record on procurement expenditure to be ready anytime when required.
- Prepare regular and ad-hoc reports on work progress on relevant procurement activities as per procedure and requirement.
- Ensure the procurement filing is maintained sufficiently and up to date (both soft copies and hard copies).
- Participate in meetings to report procurement activities and issues.
4. Others
- Assist line managers in developing and improving the Procurement Procedure.
- Back-up and support Admin in the daily work when necessary.
- Manage / handle other ad-hoc tasks assigned by line managers.
- Work in Binh Dai and be willing to travel between Binh Dai and HCMC office when required.
Requirements
EDUCATION & EXPERIENCE REQUIRED:
- Bachelor’s degree in supply chain, business administration, or a related field.
- Minimum 03 years’ experience in procurement, especially in multinational companies.
- Strong experience in procurement in energy or relevant industry is preferable.
- Experience in managing the end-to-end procurement process.
KNOWLEDGE REQUIRED:
- Procurement standards, policies and procedures.
- Accounting principles and procedures.
- Budget planning and control.
- Contract terms & conditions review.
- Tender Process.
SKILL/ABILITY REQUIRED:
- Strong organizational and planning skills.
- Ability to plan for and keep track of multiple projects and deadlines.
- Good interpersonal, verbal and written communication skills.
- Result-focused and efficiency-oriented.
- Strong customer-service mindset and can-do attitude.
- An analytical mind with problem-solving skills.
- Excellent communication and negotiation skills.
- A good team player.
- Proficiency with computers, especially MS Office.
- Familiar with ERP system such as SAP.
OTHERS:
- Goal-Oriented, Unity, Learning, Flexible.
- Integrity.
- Experience or knowledge in secretary / IT functions is preferable.
Benefits
- Lunch and phone allowances
- 13th month bonus and annual bonus based on individual performance
- 12 annual leaves and 7 sick leaves.