Admin cum Sales Coordinator

Location Hanoi
Industry Manufacturing , Technology
Job reference CON 2019011
Job type Permanent
Salary VND 15,000,000 - 20,000,000
Consultant email hcmc.convenience.sourcing@manpower.com.vn
Consultant contact no +84 70 6666 213
Date posted Sep 25, 2019

​Key Responsibilities:

1. Admin task

•Book flights

•Flight report for monthly payment

•Coordinate trip: flight, hotels, pick-up car

•Consolidate taxi reports

•Book flowers, gifts, etc. (on occasion)

•Receive, check & arrange documents to get signature & stamp (contract, PR, PO, etc.) following signature guidelines/ POA

•Arrange meeting rooms & facilities, logistic (fruit, tea-break cake, food, water, etc.)

•Coordinate with accounting/ tax department for payment

•Support receive & deliver goods/ letters/ invoice via 247/ DHL

•Manage and record fixed assets for team Prepare laptop, Ipad, monitor for newcomers

•Order fixed assets, computer accessories, etc.

•Coordinate with SCM to test & evaluate vendor

•Create Vendor code, update payment term & renew contract when expired

2. Business Support/ Sales Coordinator

•Prepare LoA, Damex check, Proposal for BU

•Documentation management: organize shared folder for Dx team (Sales, marketing, application, service), including tender dossiers, specification, manuals, MSDS, licenses…

•Prepare and maintain sales documents: tender dossier, quotation, pricing calculation, SHOT inputs, LIS inputs

•Support BPs in connecting with Company teams (QT, BA, logistics…)

•Follow POs, LTAs, forecast of BPs

•Support on checking travel liquidation, Employee expense claim

•Prepare letters to customers (upon request)

•Raised SPODOM for sponsor and invite doctors/ KOLs to attend workshop/ training/ meeting in foreign countries

•Coordinate VIP/KOL visit / reference site visit

•"Support in visit plan, flight booking, room reservation, visa, etc (Sales/Mkt activities) for internal meetings"

•Follow-up translation brochure/datasheet (work with vendor)

•Manage + order brochure/datasheet in HCM office + custom clearance

•Check schedule, arrange & join sales/marketing/BPs meetings, record MoM, follow up action plans from the meeting and push the owners for implementation

•Documenting papers

•"Create training records and manage training participant lists and records (Product Training provided by RHQ BU)"

•Remind & collect monthly report, submit MMR

•Record reagent compensation & follow up monthly

•Review MoM, update status + action plan before meeting

•Consolidate sales reports and prepare required reports for sales & marketing team

•Support sales & marketing team in events, follow-up payment for vendors

•Manage marketing materials: brochure, spec (report quantity every month to marketing team)

•Support MKT team: Consolidate BPs reports, analyze data as required

Job Requirements:

1. Strong experience in Administration for at least 4 years, preferred background in Technical.

2. Fluent in English and has strong communication.

3. Data-driven with excellent Excel skill.

4. Mature mindset with proactive attitude.

5. Fast learner, detail-oriented and good multitasking skill.

Key Skills:

1. Office administration.

2. Good interpersonal skills.

3. Good computer and Internet skills.

4. Good English communication.

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