- Control of all company financial affairs and reporting these to the General Manager, Financial Controller and Accountant of the Group.
- Preparation of monthly and annual financial reports (both statutory and management) including cash flow management and forecasts and accrual basis accounting for management reporting purposes.
- Maintaining of Accounts Payable and Accounts Receivable including customs declaration documents.
- Compliance with VAS, Tax Regulation (both local and national and VAT for EPE) and International Financial Reporting Standards (IFRS).
- Coordinate with external parties and prepare and collate relevant reports for compliance of annual company audit and tax returns
- Provide interpretation and analysis of financial data and reports to General Manager, Financial Controller of Anthony Innovations Pty Ltd and Accountant of the Group.
- Liaise and maintain a positive and constructive relationship with the Bank and Auditors.
- Ensure regular update of banking including update of relevant signatories of the business accounts.
- Completion and maintenance of all payroll related payments including on time payments of staff wages.
- Supervise staff in the finance department and conduct performance appraisals of these staff.
- Management of cash flow providing regular reports and recommendations to maintain healthy operational cash position. Do this in communication with the General Manager and AI Financial Controller.
- Verification and authorisation of Purchases and payments in line with parameters outlined in the Purchasing Authorities matrix.
- Provide weekly production KPI reports from ERP system, or monthly by manual system.
- In report form to prepare analysis and commentary to the AIV General Manager covering Inventory, Debtors, Creditors and Expenses.
Other responsibilities and duties include but are not limited too;
Budgets
- Participate and assist in preparation of budgets and forecasts in consultation with General Manager, Financial Controller of Anthony Innovations and Accountant of the Group.
Internal Control and Processes
- Ensure that all processes and procedures related to the finances complies with legislative requirements and guidelines.
- Coordinate and assist in all processes related to the company’s financial data including oversee correct function of ERP system.
- Review regularly internal accounting processes to ensure compliance with accounting, tax and government regulations.
Debtors Control
- Ensure that customers pay as per relevant terms and follow promptly outstanding debts.
- Ensure that invoices are raised promptly for all goods shipped.
Creditors Control
- Follow up all supplier invoices for goods or services received.
- Accrue for expenses such as purchases and freight if invoices not yet received by coordinating with relevant personnel responsible for maintaining these roles.
Company Secretarial duties
- Ensure compliance with all statutory and legal matters including taxation, transfer pricing, state bank regulations.
- Maintain all company insurance policies.
ODOO (ERP) controller duties
- Proactive in improving use of the ODOO system and ensuring all staff are properly trained.
- Ensure proper procedures are in place to reinforce the discipline to ensure the ERP system (ODOO) functions correctly.
- Conduct tests to ensure proper transactions are occurring and the ODOO has information accuracy and integrity.
- Make improvements to the use and functionality of the ODOO system to ensure we are constantly improving our efficiency and making better use of the information.
- Liaise with ODOO and other consultants to ensure the system is maintained, improving and proper security exists.
- You will be required to have a working knowledge of all areas of ODOO, including the accounting functions.
- You will be required to meet reasonable timelines to make improvements to enhance the system and improve user knowledge.
General Duties
- Other general finance and administration duties as required by General Manager, Financial Controller or Accountant for the Group.
EDUCATION, TRAINING AND EXPERIENCE
Tertiary qualified Accountant with minimum 5 years accounting experience preferably in a manufacturing environment using ERP systems for control of activities and reporting, including experience with financial reporting to a western company.
OTHER SKILLS AND EXPERIENCE REQUIRED
- Able to speak and write in English.
- Have cost and manufacturing experience.
- CPA qualification or start in completion of this qualification.
- Excellent people skills to work effectively and co-operate with all relevant personnel in both Vietnam business entity and overseas holding company in completion of company financial reporting requirements.
- Well organized and able to prioritise.
- Work with minimal supervision.
- Be loyal and dedicated and work autonomously.
- Have attention to detail for reviewing of financial information and reports before publishing to senior management.
- Competence in current IT systems and software which incorporate an integrated financial and manufacturing package (including asset register, accounts payable and receivable, general ledger), spreadsheets, word processing and email.
- Familiar with Odoo ERP
- Effective and efficient time management skills and the ability to establish routines and observe and comply with deadlines.