A. Requirements:

Educational Level:

• Minimum qualification required:
• University or higher
• Engineering background (Mechanical, technical….) is preferred
• Contract Management Certificate (FIDIC, MCIPS or Equivalent) (Preferred)

Work Experience:

• Minimum 8 years working experience in O&G, refinery or downstream business, construction, projects. (International companies with high spend and best practice) Preferred
• Experience in logistical, mobilization.
• Experience of SAP category management, contract management and spend analysis. (SAP Ariba is a plus).
• Experience in end-to-end contract management from Pre-award to contract close out.
• Vendor management and qualification process experience.
• Category planning.
• Compliance management.

Skills:

• Communication – Ability to communicate clearly and effectively with excellent presentation skill
• Initiative – Ability to actively influence events rather than passively accept them; Ability to see opportunities and to act on them
• Relationship building and networking – Initiate contact at work with user department, suppliers and counterpart outside organisation
• Negotiation – Has self-control and able to persuade vendor/supplier in commercial strategic negotiation
• Corporate Representation ‐ enthusiasm and ability to lead and to project a positive and professional image of  with all contacts and stakeholders at all times.
• Excellent in English communication

B. Purpose

Contract Engineer who is a critical position in Procurement Section has responsibility for ensuring timely and properly organizing and coordinating contracting and procurement activities in order that Procurement Section meets department KPIs approved by the Management and the Annual Plans.

C. Responsibility

Under the direct management of Contracts Lead, the Contract Engineer is responsible for successful implementation of followings:

• Ensure that all bidding activities are conducted properly and timely as the approved contract strategy.
• Coordinate with other company’s User departments in order to ensure building a strong contracting strategy and that the bidding schedules are met.
• Ensure that contract activities undertaken meet Vietnamese regulations,  contracting procedures and policies.
• Ensure proper selection of bidders list and extensive negotiation, timely issuance of bid document, through evaluation and recommendation to appropriate approvals.
• Ensure the coordination with user department, legal advisor for preparing, reviewing of Invitation to Bid, tender document, contract term and condition, scope of work, technical specification and finalizing the contract as requested by Section Manager.
• Ensure all contractual documents are submitted by the contractor in accordance with the contract.
• Supervise the expediting work for ensuring timely delivery of materials and equipment, and / or timely completion of services.
• Ensure delivery of service and mobilization handling are meeting schedule.
• Ensure the availability of services, materials and equipment that meet the schedule, budget, specification, and quality as required by users.
• Ensure that year to year vendors/suppliers and contracts performance evaluation/feedback is provided timely and accurately to meet contracts KPI and goals.
• Ensure clear constructive information before shared to the leader management both contractual documents and on the ERP system as per  guideline.
• Ensure that all contracts’ reports are generated timely as required.
• Ensure all managed categories are in-line with the company financial and operational goals.
• Other tasked assigned by Managers

D. Accountability, Duty

To achieve the followings through the above responsibility

• To achieve personal KPI through department KPI (when applicable)
• To ensure timely and accurate contracts activities
• To monitor the performance of contractors
• To ensure the integrity of purchasing and contracting function and company image is maintained.
• To ensure proper expediting work.
• Spend analysis and savings.
• Ensure all work under his/her supervision meet the agreed SLA.