JOB RESPONSIBILITIES

*​A. Pre-Show Operations

• Coordinate and follow up with internal teams (Project Sales, Marketing, Design) to gather final inputs and ensure all event materials and specifications are confirmed.

• Liaise with external vendors (decor, fabrication, AV, printing, logistics) to brief requirements and track progress.

• Prepare event-related materials such as setup plans, production timelines, and task checklists.

• Track status of all operational items and update internal master schedules.

*B. Onsite Execution

• Supervise production and setup of onsite decorations & onsite activities: production, posm, feature areas, conference space, activities space

• Coordinate vendor arrival, access, and execution according to approved layout and schedule.

• Coordinate with external vendor to execution onsite conferences (opening ceremony, forums….)

• Report and troubleshoot any unexpected issues promptly with relevant departments.

• Supervise onsite setup of branding, signage, registration areas, conference rooms, and special feature zones according to approved floorplans and timelines.

• Manage and operate conference rooms, ensuring all AV setups, room layouts, agendas, and speaker logistics are in place and run smoothly.

• Work closely with vendors onsite to ensure timely delivery, setup, troubleshooting, and execution of tasks.

*C. Post-Show Support

• Manage dismantling, clearance, and return logistics for equipment and materials.

• Support in collecting documentation (handover forms, photos, reports) from vendors and internal teams.

• Participate in internal debriefing and propose improvements for future operations planning.

*D. Other Duties

• Perform any other tasks assigned by the Operations Manager or management team in relation to event delivery and team support.

JOB REQUIREMENTS

• Bachelor’s degree in Events, Operations, Logistics, or similar.

• From 6 months of experience in event setup or logistics (exhibition/conference experience is a plus).

• Well-organized and good at working with different teams & vendor.

• Able to work under pressure and handle multiple tasks.

• Comfortable working onsite with tight timelines and handling unexpected issues

• Proficiency in Microsoft Office (especially Excel and PowerPoint).

• Basic English (can write emails, join meetings, and read documents) to work with partner,
  vendor.

WORKING CONDITIONS

• Full-time position with flexible hours during event periods.

• Required to travel and be onsite before and during events (may include weekends)

BENEFITS

• Attractive base salary

• Meal and Parking allowance

• 13th salary

• Social & Medical, Accident Insurance