RESPONSIBILITIES

- Provide sophisticated calendar management for MANAGING DIRECTOR. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.

- Complete a broad variety of administrative tasks that facilitate the MANAGING DIRECTOR’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.

- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the MANAGING DIRECTOR, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect MANAGING DIRECTOR’s style and organization policy.

- Work closely with the MANAGING DIRECTOR to keep him well informed of upcoming commitments and responsibilities, following up appropriately

REQUIREMENT

- At least two years of related experience required

- Excellent verbal and written communication skills

- Excellent organizational skills and attention to detail

- Excellent time management skills with a proven ability to meet deadlines

- Ability to function well in a high-paced and at times stressful environment

- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems

- Able to type minimum of 50 words per minute

- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.