Objective
To enhance efficiency in how our team members organize their calendars and spend their time to deliver results. The ultimate intention is for the team to deliver results with the least amount of time and effort while experiencing power, freedom, and peace of mind.
Key Accountabilities
- A master of time management, who owns and manages the calendars of some senior management team members effectively and efficiently.
- An effective communicator who proactively conducts 1:1 conversations and takes actions necessary so that the calendars of some senior management team members and some investment team members are efficiently organized around activities that lead to them delivering results.
- Executive assistant accountabilities as assigned from time to time. This includes some relevant reporting, travel arrangements, gifting, cash reimbursement, membership arrangement, paperwork renewal (passport and any personal documents), etc. for both business and personal purposes.
- Any other accountabilities of the Efficiency Management team as assigned from time to time.
Key Requirements
- Have at least 5 years of working experience in Executive Assistant/ Project Assistant to BODs/CEO positions at foreign companies, especially:
- Master in using Microsoft Outlook Calendar
- Strong at logistics arrangement, such as arranging and coordinating meetings/ schedules/ travels, coordinating across different departments, and managing many stakeholders
- Effective communicator who communicates very concisely and clearly so that anyone can understand
- Coachable, open-mindset, willing to learn, have the tendency to ask lots of questions to get clarity
- High level of compliance, have an easy time to follow rules/principles, not bored with routine work, and comfortable with working at desks most of the time
- Easily and confidently communicate with foreigners. Very fluent in English in both verbal and writing,