MAIN RESPONSIBILITIES:

• Reception Duties:

• Greet and welcome guests, visitors, and candidates; manage visitor logbooks; offer refreshments; guide guests to meeting rooms.

• Handle incoming and outgoing mail, ensuring accurate recording and timely distribution.

• Admin Tasks:

• Ensure meeting rooms are neat, well-organized, and stocked with necessary supplies.

• Manage keys for storage rooms and stationery; control access to mailboxes and manage company access cards.

• Maintain the cleanliness and orderliness of the pantry area; monitor supplies and coordinate with cleaning staff.

• Oversee maintenance requests and repairs for office equipment and facilities.

• Manage car rental contracts and driver schedules; coordinate air ticket bookings and hotel reservations for employees and guests.

• Assist in office snack supply, utility payments, document notarization, and management of corporate accounts and services.

• HR Administrative Support:

• Support onboarding and off-boarding processes, work permit and TRC applications, company events, and maintain employee records.

• Prepare and update reports on attendance, costs, contracts, and maintain an organized filing system for all administrative documents.

REQUIREMENTS:

• Bachelor’s degree in Business Administration, Management, or a relevant field.

• Proven experience in an administrative role

• Proficiency in English is required, especially for communicating with overseas teams and guess

• Strong organizational and multitasking skills, with the ability to prioritize tasks.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite and administrative software.

• Detail-oriented with a proactive approach to problem-solving.

ADDITIONAL SKILLS:

• Experience in handling confidential documents and sensitive information discreetly.

• Familiarity with office management procedures and basic accounting principles.

• Knowledge of local vendor management and logistics.