[Vietnamese only]
*JOB OVERVIEW:
As an Admin Officer, your main responsibilities are to handle the administrative task, support the operating tasks at the Convenience North Vietnam team bringing the excellent service to our value clients and associates. You will work closely with Convenience North Vietnam team.
*RESPONSIBILITIES
1. Data management
Manage and control Master data for all associates of staffing service, to be updated.
Follow up to collect associates' personal profiles, scan, filling and update data in both hard and soft copies.
Cross check with PIC of insurance to update employee's SI book & MI card No./ info into master data.
2. Onboarding preparation/ process
Contact new hire to collect data & guide them with preparation of on boarding documents.
Prepare offer letter, labor contract for new hire, appendix for extension/ adjustment if any.
Confirm the new hire list to insurance consultant for new hire registration includes compulsory & private health insurance.
Update full personal info of associates, include banking account detail into master data and reconfirm with consultant monthly, to make sure the correction of salary payment into correct bank account; prepare monthly payroll slips to employees.
Support project assignment from time to time at client site.
Meeting with associates to settle issues/ Periodical calling associates for catch up as assigned.
Register tax code for new hire, follow up to get Tax code & update into master data.
Register dependents for associates, follow up results, update to master data and record supporting documents.
3. Others
Prepare the list of associates for yearly social activities, collect quotation, prepare & support delivery gifts to associates on Mid-autumn festival, TET, year-end party,…
Manage and keep team's facilities and stationery.
Other admin tasks as assign by supervisor/ manager.
*REQUIREMENTS:
Candidate must have bachelor’s degree in business administration/ economics.
Less than one year of professional experience in administration.
Must possess effective communication skills (written and verbal).
Solid on-site experience.
Good experience in administration.
Good understand of job arrangement.
Fluent English.
*BENEFITS:
15 Annual Leave Days MIN (additional 1 day per 2 years of service, max 30 days)
13.5 Public Holidays Including Christmas Day and eves
Monthly meal allowance
Attractive commission scheme
Flexible working time
Private health and accident insurance package for employee
Birthday Leave and Birthday gift
Additional Long Service Bonus (1 gross month per 5 years) etc.