OFFICE MANAGER

Responsibilities:

• Office admin: Managing office renting and furniture, hardware set up and acquisition (such as computers, mobiles, printing machine, internet access, stationary etc), office vehicle rental and travel arrangements for staff, couriering and receiving packages, communicating between offices and suppliers, scanning/printing/filing and general document control. Supporting the Country Manager and Finance Manager in basic finance administration.
• Property admin: Planning for guests visiting the office, ordering guest passes/security access, receiving guests at the office, manage cleaning (where needed), security office supplies. Preparing meeting rooms.
• HR admin: Support staff with relation to authorities, like visa applications and vaccine/testing requirements for relocated foreign colleagues and future contract experts from overseas.

Profile:

• Minimum 5 years of related experience in all abovementioned points
• Enthusiastic, highly operational, optimistic, detailed-oriented and highly accountable
• Works well under pressure and is efficient
• Be proactive and enjoy working as part of a team
• Takes pride in ensuring high quality in planning and finishing assignments timely
• Is collaborative and has outstanding communication and interpersonal skills
• Ideally has some exposure working with international/westernised companies
• Proficient in the use of MS Office, and has good general IT skills
• Fluent in Vietnamese and English