Procurement Enablement Specialist

Location Vietnam
Industry Others
Job reference 17279
Job type Permanent
Consultant email phat.huynh@manpower.com.vn
Consultant contact no +84 28 3911 0950
Date posted Dec 23, 2024
KEY RESPONSIBILITIES:

Problem solving
  • Responds to calls from end users and business partners to status orders.  This may include calling the supplier for verification that PO was received and inquiry regarding shipping status.
  • Audit accounts payable error report-contacts end user, supplier, dock, or AP regarding receiving, pricing, frt or PO qty error; updates PO information to ensure suppliers are paid within terms using SAP & Ariba systems  
  • Compares data & provides info to buyer for more complex issues/problems
  • Resolved wide range of errors or misinterpretations/misunderstandings, including questions or clarifications regarding bid packages or other production deliverables.
  • Identifies root cause of issues and problems in their work processes

Customer Service
  • Responds to calls from external & internal customers and suppliers. This may require contacting end users, the dock, or AP to ensure payment.  It can also require research through several systems, including SAP, BOB and Ariba. 
  • Communicate any quality issues with orders immediately to affected business partners.
  • Demonstrates flexibility in expediting orders and invoice payments, which may require processing in shorter than agreed upon lead time.
  • Monitors procurement product development milestones and sample/cost approvals

Analysis & Research
  • Perform research on supplier payments to ensure payments are being made in a timely manner to maximize discounts.
  • Analyzes reports and parameters to make recommendations to buyers on system settings (e.g. MRP values) and ordering methodologies which could optimize raw material inventory levels.
  • Upon request of the Buyer, pull Dun & Bradstreet reports and conduct supplier research through spend reports and internet searches.
  • Special Projects: Researches commodity and supplier information as needed through procurement systems to support buyer decision making and enable cost savings. 
  • Pulls data or compiles reports in support of value contribution / cost savings calculations.

Competitive Bidding 
  • Facilitates quote requests for business partners for the precosting of components and products. Ensures timely response from suppliers and Asia buying office partners.
  • Supports buyer in administrative functions associated with competitive bidding in an auction or RFP.
  • Enters final pricing into SAP to support creation of a purchase order (SAP contracts, RFQs, etc).

Other
  • Other duties as assigned include supplier diversity program support, surplus sales, visual management, and procurement contract storage,


REQUIREMENT
  • High school diploma or GED required; additional specialized or vocational training is a plus.
  • Experience with procurement systems such as SAP and Ariba.
  • Accounts Payable (AP) experience is beneficial for understanding payments and terms.
  • Strong skills in managing and troubleshooting multiple computer systems, including ERP and PC applications.
  • Analytical and problem-solving skills with a focus on accuracy and attention to detail.
  • Ability to manage multiple projects simultaneously and meet tight deadlines.
  • Self-starter with excellent time management and organizational abilities.
Preferred Qualifications
  • More than three years of experience in procurement or a related role.
  • Familiarity with Lean tools and process management principles.
  • Strong experience in cost estimation, order management, and error resolution.
  • Proven track record of implementing process improvements and reducing inefficiencies.