MAIN RESPONSIBILITIES:

1. Reception Duties:

• Answer and manage incoming phone calls professionally.

• Welcome guests and guide them to meeting rooms; ensure beverages are served promptly.

• Maintain the cleanliness and organization of meeting rooms and the reception area, adhering to company standards.

• Handle domestic and international packages/letters and maintain accurate tracking records.

• Ensure visitor logs are maintained per security guidelines.

2. Administrative and Payment Management:

• Arrange and ensure timely payment for services such as:

• Mobile phone, Vinaphone, VNPT (monthly)

• Postage services (24/7, DHL - monthly)

• Transportation services (Mai Linh Taxi, Grab, Xanh SM - monthly)

• Office supplies and services, including flowers, plants, beverages, carpet cleaning, maids, parking, etc.

• Air ticket payments, photocopier rental, and office rental payments.

3. Support Services:

• Manage office stationery and supplies based on actual needs.

• Track and follow up on lost mail or packages.

• Arrange transportation, air ticket payments, and other office logistics.

4. Commercial Team Support:

• Assist with documentation, creating and posting on internal tools, and providing other commercial support functions as assigned.

REQUIREMENTS:

• University degree is preferred.

• At least 2 years of relevant working experience, preferably in an international organization.

• Strong communication and customer service skills.

• Fluent in English (both written and spoken).

• Proficiency in MS Office applications.

• Exceptional organizational and administrative abilities.

​

​