position: Warehouse Officer

Reporting To: Warehouse Leader

Division: Warehouse Section

Educational Level: University

Specialty/Qualification:

• Bachelor Degree in General Accounting, Logistics or Economics
• Basic knowledge of warehouse management or material control process
• Understanding about Spare Parts Data Management and CMMS System
• Knowledge of Document Control Process
• Data management and reporting ability.

Work Experience: At least 5-7 years’ experience in a similar position in international companies

Purpose

• This position support warehouses leader to ensure safe warehouse operations as well as timely and accurate delivery/ordering inventory to related personnel/departments 

Responsibility

• Be accountable for HSSE of all activities relating to warehouse including support and contribution to implement and achieve objectives and standards.
• Ensure that warehousing operations conducted in safe, efficient, and effective manner
• Ensure that operations are conducted in accordance with approved procedures
• Ensure that warehouse operations are aligned with internal customer requirements
• Guide, manage contractor labors for warehouse if required
• Keep stocked materials and equipment’s under good condition in warehouse
• Responsible to distribution material/equipment in time to coincide the work order scheduling.
• Perform inbound shipment receiving process
• Keep track of OSD goods and prepare related reports
• Check & review goods to ensure all information are correct & only spare parts & materials in good condition are being issued out
• Schedule and supervise the transportation of goods and supplies following established procedures to ensure on-time delivery of goods and supplies.
• Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Prepare and control inventory counting plan including cycle counting and ticket counting. Timely report any discrepancy to leaders and update the status on system.
• Prepare daily, weekly, monthly inventory movement report and monthly inventory balance report
• Analysis MRO inventory data to maintain & improve inventory accuracy
• Prepare purchase order, purchase request and Master data upload to Maximo system
• Perform CMMS transactions
• Coordinate with Accounting team for issues related to inventory movement and provide supporting documents if needed
• Record materials in-out transactions & control relevant documentations
• Manage warehouse documents (PO, PR, Certificates, Warranty, MSDS, Reports, MRO request, MRO issue reports & other)
• Plan, prepare and coordinate to receiving, issuing spare parts (following FIFO and FEFO), checking and storage of items in a timely and efficient manner
• Operate & maintain warehouses & storage facilities and equipment & tools supporting for all activities relating to warehouse operations.
• Make label, preservation card, reserve Bin Location for first arrival materials, update MAXIMO accordingly
• Track transportation including: handling and storage equipment, PTW, transport schedule plan and recording, etc.
• Plan for daily, monthly, quarterly warehouse activities to achieve goal and deadline
• Perform other tasks as assigned by Team Leader, Manager.

Accountability

• Satisfy all the commands/assignments by Leader. Make sure that inventory data and spare part data is correctly and accurately managed and updated in Excel and CMMS system, all documents are archived properly

Latitude for Actions or Decisions

• Self-making decision within scope of work
• Other important actions/decision should be consulted with leader.