Serves visitors by greeting, welcoming, and directing them appropriately.
Manage reception counter, building and parking pass requests and invoicing
Maintains security and telecommunications system.
Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
Receive and deliver mail & merchandise, pay and split costs for departments
Courier management such as shipment and packages preparation and arrangement
Office admin: stationeries, payment requests, office purchasing, event organizing coordinating, logistic arrangement, etc.
Facilitate on-site interview meeting arrangement with overseas’ team
Support procurement team to contact vendor and proceed procurement accordingly to company policy, and
support the negotiation with suppliers to meet quality, delivery, and cost objectives
Assist HR and IT in New Hire On-Boarding process (assigning work station, business cards ordering, provide
card access keys etc.)
Prompt and accurate data update/creation of office basic information (e.g. # of visitor, # of request, # of
employees, and etc)
Responsible for control the monthly operation cost with budget, and follow the procedure to record the cost;
Oversee facilities management, ensure annual property insurance, corporate statement is timely filed with
City and State office if needed; annual tax report is timely filed and paid with City and State office, license
renewal if needed.
Responsible for prompt payment, no late payment penalties
Fully compliance with company policies on procurement, finance, workspace and other relates; Serve as
liaison for building management office
Minimum 3 years working experience in facility management or admin/general services, or equivalent
Fluent in English and has strong communication, ability to speak and understand Chinese will be a plus (not a must)
Customer service orientated, passionate in wanting to provide service with a “heart”
Fun-loving, enjoys organizing events and office activities
Good with numbers (budget, cost control) and documentation control
Ability to multi-task with strong prioritization skills, meet deadlines