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MAIN RESPONSIBILITIES:

• Serves visitors by greeting, welcoming, and directing them appropriately.

• Manage reception counter, building and parking pass requests and invoicing

• Maintains security and telecommunications system.

• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.

• Receive and deliver mail & merchandise, pay and split costs for departments

• Courier management such as shipment and packages preparation and arrangement

• Office admin: stationeries, payment requests, office purchasing, event organizing coordinating, logistic arrangement, etc.

• Facilitate on-site interview meeting arrangement with overseas’ team

• Support procurement team to contact vendor and proceed procurement accordingly to company policy, and

  support the negotiation with suppliers to meet quality, delivery, and cost objectives

• Assist HR and IT in New Hire On-Boarding process (assigning work station, business cards ordering, provide

  card access keys etc.)

• Prompt and accurate data update/creation of office basic information (e.g. # of visitor, # of request, # of

  employees, and etc)

• Responsible for control the monthly operation cost with budget, and follow the procedure to record the cost;

• Oversee facilities management, ensure annual property insurance, corporate statement is timely filed with

  City and State office if needed; annual tax report is timely filed and paid with City and State office, license

  renewal if needed.

• Responsible for prompt payment, no late payment penalties

• Fully compliance with company policies on procurement, finance, workspace and other relates; Serve as

  liaison for building management office

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REQUIREMENTS:

• Minimum 3 years working experience in facility management or admin/general services, or equivalent

• Fluent in English and has strong communication, ability to speak and understand Chinese will be a plus (not a must)

• Customer service orientated, passionate in wanting to provide service with a “heart”

• Fun-loving, enjoys organizing events and office activities

• Good with numbers (budget, cost control) and documentation control

• Ability to multi-task with strong prioritization skills, meet deadlines