Admin cum Receptionist

Location Ho Chi Minh City, Ho Chi Minh
Industry FMCG, Retail & Trading
Job reference CON202165
Salary 12.000.000 - 14.000.000VND
Job type Contract
Consultant email hcmc.convenience.sourcing@manpower.com.vn
Date posted Jul 15, 2021
Consultant contact no 0974797919

MAIN RESPONSIBILITIES:

  • Serves visitors by greeting, welcoming, and directing them appropriately.

  • Manage reception counter, building and parking pass requests and invoicing

  • Maintains security and telecommunications system.

  • Keeps a safe and clean reception area by complying with procedures, rules, and regulations.

  • Receive and deliver mail & merchandise, pay and split costs for departments

  • Courier management such as shipment and packages preparation and arrangement

  • Office admin: stationeries, payment requests, office purchasing, event organizing coordinating, logistic arrangement, etc.

  • Facilitate on-site interview meeting arrangement with overseas’ team

  • Support procurement team to contact vendor and proceed procurement accordingly to company policy, and

    support the negotiation with suppliers to meet quality, delivery, and cost objectives

  • Assist HR and IT in New Hire On-Boarding process (assigning work station, business cards ordering, provide

    card access keys etc.)

  • Prompt and accurate data update/creation of office basic information (e.g. # of visitor, # of request, # of

    employees, and etc)

  • Responsible for control the monthly operation cost with budget, and follow the procedure to record the cost;

  • Oversee facilities management, ensure annual property insurance, corporate statement is timely filed with

    City and State office if needed; annual tax report is timely filed and paid with City and State office, license

    renewal if needed.

  • Responsible for prompt payment, no late payment penalties

  • Fully compliance with company policies on procurement, finance, workspace and other relates; Serve as

    liaison for building management office

REQUIREMENTS:

  • Minimum 3 years working experience in facility management or admin/general services, or equivalent

  • Fluent in English and has strong communication, ability to speak and understand Chinese will be a plus (not a must)

  • Customer service orientated, passionate in wanting to provide service with a “heart”

  • Fun-loving, enjoys organizing events and office activities

  • Good with numbers (budget, cost control) and documentation control

  • Ability to multi-task with strong prioritization skills, meet deadlines