Admin Executive Position - Decathlon

Location Hanoi
Industry
Job reference ENTHN - 128
Job type Contract / Long and Short Term
Consultant email thu.ngo@manpower.com.vn
Consultant contact no 0865537103
Date posted Apr 10, 2025

Operational

  • Manage Hanoi office mainternance (Techinical and Renovation)

  • Manage Hanoi office facilities to make sure the office is professional, standardize, sustainable.

  • Support business trip activities: Visa, flight, hotel, transportation, travel insurance.

  • Work closely with office building management team to keep update, get the support when needed.

  • Support to EXPAT & their family members on resident card, passport, housing, car,... of their mobility

  • Suppliers management with high level of demanding for the best service, efficiency. Have a skill in negotiation to get the better deal for company but still keep the good service.

  • Manage cleaning service, plant service to make sure office is clean, safe and green.

  • Alert managers and team members about outstanding issues and advise them how to improve

  • Follow up with teammate on office & admin rules, guidelines, SOP...; make sure they understand and practice.

  • Update the market linked to my area and advice managers the necessary changes

  • Continuously review the working procedures and relevant policies in my area to make them better

  • Support others Admin project when needed.

Office Life Event

  • Organize the internal events (shareholding, family day, women day, women international day, man day, sport day, flee markets,..)

  • Manage happy hour event. Follow the budget and organize the event.

  • Manage detox corner to make sure healthy snacks and drinks, nice set up, clean services.

  • Office decoration (Xmas, Tet)

  • Manage event budget efficiency and deliver the good message to make sure the satisfaction of teammate and company.

  • In charge admin quarterly survey

Health and Safety relay

  • Arrange yearly health check up for Hanoi teammate.

  • To be a Safety relay for Hanoi office

  • Conduct safety training on 1st day at work for new comer

  • In charge on 5S topic for Hanoi. Make sure teammate apply strictly 5S rule and office maintains 5S activities in every area.

Financial

  • Manage all Hanoi budget, office expenses to make sure we use the money efficiency, in control and value to temamate and company.

  • Work on debit notes, payments and do the reports to admin team, HR team,.. when need it.

  • Cost management by reviewing the suppliers and change the services if outstanding.

II. REQUIREMENTS:

- At least 2 years experience in admin services

- Intermediate English (writing emails; reading and listening)

III. Salary range: UPTO 20M GROSS

Office: Taisei Square Hanoi, 289 Khuat Duy Tien, Ward.Trung Hoa, District Cau Giay, Hanoi