Responsibilities
- Under the direct management of Contract Lead, the Contract Engineer is responsible for successful implementation of followings:
- Ensure that all contract activities/bidding packages are conducted properly and timely as the approved contract strategy.
- Coordinate with other company’s User departments in order to ensure building a strong contracting strategy and that the bidding schedules are met.
- Ensure that contract activities undertaken meet Vietnamese regulations, company's contracting procedures and policies.
- Ensure proper selection of bidders list and extensive negotiation, timely issuance of bid document, through evaluation and recommendation to appropriate approvals.
- Ensure the coordination with user department, legal advisor for preparing, reviewing of Invitation to Bid, tender document, contract term and condition, scope of work, technical specification and finalizing the contracts.
- Ensure all contractual documents are submitted by the contractor in accordance with the contract.
- Supervise the expediting work for ensuring timely delivery of materials and equipment, and / or timely completion of services.
- Supervise and ensure the availability of services, materials and equipment that meet the schedule, budget, specification, and quality as required by users.
- Supervise and ensure that year to year vendors/suppliers and contracts performance evaluation/feedback is provided timely and accurately to meet contracts KPI and goals.
- Supervise and ensure that advice and training is provided to other employees on contract policies and procedures.
- Ensure that all contracts reports are generated timely as required.
- Other tasked assigned by Managers
Accountability/Duty
- To achieve the followings through the above responsibility
- To achieve personal KPI through department KPI (when applicable)
- To ensure timely and accurate contracts activities
- To supervise and monitor the performance of contractors
- To supervise and ensure the integrity of purchasing and contracting function and company image is maintained.
- To supervise and ensure proper expediting work.
- To supervise and ensure proper advice and training to other employees on contract policies and procedures.
Requirement
Education Level: Minimum qualification required:
- University or higher
- Engineering background ( Mechanical, technical….)
- Contract Management Certificate (FIDIC, MCIPS or Equivalent) is preferable but not mandatory
Work experience:
- Minimum 5 years working experience in refinery or industrial
- Familiar with Incoterm 2000/2010, experience in import/export
- Experience of SAP contract management and spend analysis. Experience in SAP Ariba is preferable
- Experience in end to end contract management from Pre-award to contract close out.
- Contract Development and Bidding Qualification
- Contractor and sub-contractor management experience.
Skill:
- Communication – Ability to communicate clearly and effectively with excellent presentation skill
- Initiative – Ability to actively influence events rather than passively accept them; Ability to see opportunities and to act on them
- Relationship building and networking – Initiate contact at work with user department, suppliers and counterpart outside organisation
- Negotiation – Has self-control and able to persuade vendor/supplier in commercial strategic negotiation
- Corporate Representation‐ enthusiasm and ability to lead and to project a positive and professional image of company with all contacts and stakeholders at all times.
- Very Good in English communication