- POSITION SUMMARY
This position provides administrative support to the General Admin Manager ("GAM") by performing a variety of routine and specialized functions involving HR functions (Employee relations, Permits, Recruitment, HRIS, policies and procedures), payments and secretary as well as administrative supports to ensure the effectiveness and efficiency for operation function of the office and company.
He/she assists the GAM and coordinates with divisions for internal training and development activities.
This position reports to the Treasurer and Admin Director and General Admin Manager, and is not responsible for supervision of subordinates.
- PRIMARY RESPONSIBILITIES
Duties and responsibilities for this position include but are not limited to the following:
• Assists GAM in coordinating HR policies, processes and relevant regulations
• Assists the GAM in Recruitment and Selection activities from job post, shortlisted and to communicate with the candidates, interview arrangements or onboard procedures
• Assists in PIT, social insurance, dependent registration and relevant matters for local and expat employees
• Assists in maintaining and updating database system, updating and maintaining the leave and attendance reports, handling a variety of personnel related administrative duties, editing/revising company formats, templates and reports
• Processes employees requests, Support in handling of disciplinary investigations, hearings, appeals and grievances.
• Monitors time attendance, OT & AL reports
• Supports in organizing company events and handling other relevant works.
• Assists the GAM and coordinates with divisions for internal training and development activities.
• Studies, updates relevant regulations on Labour code, visa, resident card and work permits. Coordinates to complete the application process
• Prepares necessary statutory, entertainment and labour compliance reports
• Assists the GAM in the development and implementation of HR initiatives and systems
• Assists the GAM in creating and implementing effective onboarding plans and inductions
• Supervises the office maintenance, updates fixed assets and coordinates with landlord for rental issues Assists GAM in daily administrative activities and clerical supports to the Company Management and assigned team members
• Manages the office stationeries and office supplies, places orders for usage
• schedules meetings and appointments, assists travel arrangements, booking air tickets, manage drivers' schedule and other supports to the visitors/guests
• Supports in answering incoming phone calls in the unavailability of the receptionist.
• Other admin and secretary duties assigned by the Board of Directors and GAM.
EDUCATION, EXPERIENCE AND GENERAL REQUIREMENTS
• BA in relevant field
• Possesses excellent communications skills in English (both written and verbal as Conversational business level and able to communicate using basic grammar and vocabularies) and be computer literate
• Minimum of 2 years of experience in HR and Admin management
• General understanding of local government labor rules and regulations
• Good time management, organisation skills, and ability to work under high pressure with multi talks
• Be able to work and adapt in a multi- cultural working environment.
Attractive and competitive salary and bonus
Good chance to study and develop career path stably
Professional, dynamic working environment