Core Responsibilities

Financial

Departmental Cost Variances - Cost vs. Budget: Contribute to maintaining departmental expense on or below budget
Project Revenue and Cost Projections and Statements: Prepare project cost estimates and revenue projections for projects/transports assigned to the Project Manager. Copies of the projected P&L to be filed at the start of each new transport. For comparison against actual revenue booked.
A/R Management: Manage client A/R to within 30 days from date of operation
Departmental Dev't Project Cost Budget: Maintain departmental development expense on or below budget
Revenue Generation: Generate an annual GP of PHP X Million
Revenue Accruals: PM is responsible for the recommending revenue accruals for approval by the GM. PM is likewise responsible for reversal of said revenue accruals

Business Development

New Business Development: Research on, develop information, and establish relationships with significant contacts for new/upcoming projects
Commercial Network Expansion: Develop four (4) new significant commercial contacts per month ; Participate in expos/trade fairs for industries that ECU has interest in
RFQ and Tender Offer Submission: Acknowledge RFQs/ Request for Tenders. Submit tenders/ offers within agreed deadlines
Customer Feedback: Secure post operation feedback/ commendations/ complaints; or post-tender reasons for loss of a tender
Cash flow Management: Provide timely advise to Finance for the preparation of project funds; secure client down payments prior to mobilization
Competitor Monitoring: Update competitor matrix quarterly
Business Development: Improvement (Instances per annum) Four instances per annum
Commercial Project Management Plan / Lead / Organize and control projects under the PM's responsibility (ref: KPI schedule 1)

Process

KYC – Know Your Customer: File signed copy of KYC alongwith accreditation documents of Customer and follow Company Approval process.
Customer Creation in Topaz: Encode new client details into Topaz
Credit Policy: Follow Group Credit Policy
P&L Generation: Prepare intial proforma P&L per transaction for approval. P&L must contain all transactions and names of suppliers
Booking in Topaz: Create Booking in Topaz, Provides FULL shipment data for transactions. Closes CS files after project end.
Revenue And Cost: Ensure to encode Revenue and Cost as per approved initial P&L sheet. If any changes , resubmission of P&L for approval
File Closing: After project completion, File should be closed in Topaz with correct Revenue And Cost as per approved P&L
Supplier Management: Ensures that sub-contractors adhere to the mutual agreements made and the safety standards of ECU work areas
Claims Handling & Documentation: Ensures all reasonable action is taken to insulate ECU from claims; and in the event of, any such claim is completely documented and is responded to in a timely manner.
Process Improvement Review: Process should reviewed regularly and monthly update should be provided

Commercial

Maintain 25% GP margin on projects
Maintain 10% GP margin on Oceanfreight
Revenue Optimization: Review pricing, inventory, demand and distribution channels to maximize revenue growth and monthly update should be provided

Human Resource

Self-Development

Live the company value system - Participation in Department & company activities;
Technical Competence Required based on Customer Requirements and awarded projects.