Responsibilities:

Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization.
Maintain confidentiality of all calls and information.
Issue visitor's passes, validate parking and maintain guest logs.
Assist with scheduling meetings and preparing conference rooms.
Maintain reception area, conference rooms, and kitchen areas.
Interact with vendors for events and coordinate setup in conference rooms.
Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.
Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
Impact through clearly defined duties, methods, and tasks are described in detail.
Deliver own output by following defined procedures and processes under close supervision and guidance

Requirements:

Bachelor’s degre with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
Fluent in English

Benefits:

Administrative Services Coordinator