​​*JOB OVERVIEW

As an Admin Officer, your main responsibility is to handle the insurance task at the team - bringing the excellent service to our value clients and associates. You will work closely with Manager and team member from Convenience Accounts, Outsourcing & Staffing Service of HCMC

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* JOB RESPONSIBITLITIES

1. Data management

• Manage and control Master data for all associates of staffing service, to be updated.

• Follow up to collect associates' personal profiles, scan, filling and update data in both hard and soft copies.

• Cross check with PIC of insurance to update employee's SI book & MI card No./ info into master data.

2. Onboarding preparation/ process

• Contact the new hire for collecting data & guide them with preparation of on boarding documents.

• Prepare offer letter, labor contract for new hire, appendix for extension/ adjustment if any.

• Confirm the new hire list to insurance consultant for new hire registration includes compulsory & private health insurance.

• Update full personal info of associates, include banking account detail into master data and reconfirm with consultant monthly, to make sure the correction of salary payment into correct bank account.

• Register tax code for new hire, follow up to get Tax code & update into master data.

• Register dependents for associates, follow up results, update to master data and record supporting documents.

3. Social activities & Others

• Prepare the list of associates for yearly social activities, collect quotation, prepare & support delivery gifts to associates on Mid-autumn festival, TET, year-end party, …

• Manage and keep team's facilities and stationery.

• Other admin tasks as assign by supervisor/ manager

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* JOB REQUIREMENTS

• Candidate must have bachelor’s degree in business administration / economics.

• At least one year of professional experience in administration

• Must possess effective communication skills (written and verbal).

• Good experience in administration.

• Good understand of job arrangement.

• Good English communication

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*BENEFITS

• 15 Annual Leave MIN (additional 1 day per 2 years of service, max 30 days)

• 13.5 Public Holidays Including Christmas Day and eves

• Monthly meal allowance

• Quarterly & Yearly bonus

• Flexible working hour

• Private health and accident insurance package for employee

• Birthday Leave and Birth day gift

• Additional Long Service Bonus (1 gross month per 5 years) etc.