Medical Compliance Management
- Review global and regional SOPs and ensure impact assessments are in
done in a timely manner
- Develop local MAF SOPs and to ensure local SOPs are kept updated. To
ensure team is trained on local SOPs
- Responsible for training team on relevant MAF SOPs to prepare for audits;
and key support for relevant audits/ inspections
- Accountable for review MAF related audit reports and ensure MAF
training records are continuously updated
- Ensure appropriate documenting, tracking and escalating non-Compliance
issues.
Manpower Vietnam – Job Description
Medical Education
- Work in collaboration with the MSLs and SEA TA leads to develop
Medical Education plan as part of the strategic business planning process,
ensuring strong rationale and appropriate budget estimations.
- To drive the planning, execution, and follow up of Medical Education
activities, engaging all internal Operating Company stakeholders, agency
partners, and faculty members as appropriate.
- Oversee agency partners in coordination of Medical Education activities
including accountability for tracking progress of projects, their execution,
and financial management.
- Build and maintain strong relationships with the external scientific
community (experts, HCPs, scientific societies etc), agency partners, and
key internal Regional and Operating Company stakeholders across
SEA/Asia Pacific.
- Coordinate and follow up of the educational grant and sponsorships
management process.
- Support MAF in CPD/ CME submission to relevant external institutions
and agencies
- Support MAF in post-event tracking, filing as appropriate according to
document retention and archiving policies
Budget Management
- Prepare and administer records of all internal orders, purchase orders,
requests for payments, invoices, and meeting cards liquidation
- Responsible for initiation, following up and completion of payment
process for all MAF related activities
- Responsible for budget planning, tracking and reporting of medical
education programs, grants and consultancy agreements activities – in
accordance with finance update cycles, escalating budget discrepancies as
appropriate
Manpower Vietnam – Job Description
Other Medical Operations and Efficiencies
- Ensure that all activities are carried out in compliance with regulatory
guidelines, HCBI and company policy
- EPIC Hiperos TPI DD submissions/ renewals – DD evaluation form and
Business relationship creation
- iMedical review of medical education materials, archive MAF materials
as appropriate
- Collate and provide department performance metrics, reporting and
communications to internal stakeholders
- Organize and maintain all department belonging files and archival of MAF
related documents/ materials according to document retention and archiving
policies.
- Research related activities, pre-approval access activities and publications
approval processes
- Identify process efficiencies, coordinate the development of process
improvements and develop standard operating procedures as needed
Essential duties and responsibilities
Essential knowledge and skills
• Medical or science background (pharmacy, life science/ biotechnology)
• 2 years event planning and management or related area, and preferably in
pharmaceutical or healthcare industry experience
• Project management desirable
External and Internal interaction
• Health Care Compliance
• All Medical Team leaders and members
• External scientific community (experts, HCPs, scientific societies etc), agency
partners
Core competencies required for this role
• Excellent organizational skills and time-management skills
• Excellent communication and negotiation skills