*Open for Vietnamese only*

​*JOB OVERVIEW

The Office Management Manager is responsible for overseeing all administrative operations across the Hanoi and Ho Chi Minh City offices, ensuring a professional and efficient working environment that complies fully with all health, safety, and environmental regulations, as well as Manpower’s operational and ethical standards. This role also serves as the primary liaison with government authorities for all legal, licensing, and administrative matters.

*JOB RESPONSIBILITIES

1. Office Administration:

• Develop and optimize office administration procedures to ensure operational efficiency and cost-effectiveness

• Supervise front desk operations including visitor reception, mail handling, meeting room bookings, and delivery management

• Manage service providers to maintain cleanliness, hygiene, and safety in the office

2. External Relations:

• Represent the company in dealings with government agencies regarding licenses, fire safety, occupational safety, etc.

• Coordinate with departments to prepare and submit legal documentation as required

3. HR and Legal Support:

• Provide logistical support for internal training programs

• Manage visa and work permit applications for expatriate employees

4. Management and Development:

• Coach and mentor administrative staff to improve performance and efficiency

• Lead by example in upholding compliance and professional ethics.

*JOB REQUIREMENTS

• Bachelor’s degree in Business Administration, Office Management, Law, or a related field

• Minimum 5 years of experience in office administration, including at least 2 years in a managerial role

• Strong knowledge of legal regulations related to corporate operations, labor, safety, and environment

• Proven experience in working with government authorities is a strong advantage.

• Excellent communication, negotiation, and problem-solving skills

• Ability to manage budgets and control costs effectively

• Proficiency in English for both written and verbal communication.

*BENEFITS

• 18 Annual Leave MIN (additional 1 day per 2 years of service, max 30 days)

• 13.5 Public Holidays Including Christmas Day and eves

• Monthly meal, phone & transportation allowances

• Attractive quarterly & yearly bonus

• Flexible working time

• Private health and accident insurance package for employee & two dependents

• Birthday Leave and Birthday gift

• Additional Long Service Bonus (1 gross month per 5 years) etc.