​SCOPE OF WORK

1. Receptionist

·       Phone screening, routing call to appropriate function/person.

·       Guests welcoming in professional manner.

·       Attend to all customer queries and interactions with courtesy and respect.

·       Maintain the reception area clean and tidy.

·       Mail handling: Domestic, oversea in & out mail/parcel management, record, classify, distribute to correct function in time.

·       Other tasks as assigned by manager.

2. Admin

·       Source vendors for office supplies (stationery, water, plants, etc.), manage inventory, orders, and monthly payments. Record and file documentation.

·       Handle service contracts, ensure compliance, vendor benchmarking, and proposal. Manage contract documentation and ensure timely payments.

·       Contact point between company & office building for related issue to daily operation, update parking list.

·       Maintain meeting room, common areas in a clean and tidy manner. Overseeing the general appearance of the office

·       Arrange facilities, workspace for new hires.

·       Instruct, supervise tea lady to provide the service at quality expectation.

·       E scooter admin scope

-        Contact vendor for repair & maintenance, follow up with insurance

-        Record user’s driving licenses and documents relating to scooters.

-        Tracking and reporting the environmental benefits of using electric motorbikes on monthly

-        Take over and hand over if any employees leave/join the program under confirmation of the company

REQUIREMENTS

·       Bachelor’s degree, majors in English, Economics, Business Administration, or equivalent are prefer

·       Proficiency in English and Vietnamese

·       2 – 4 working years of experience on receptionist or office administrator/office manager is a must

·       Having working experience in multinational companies is a plus.

CONTACT

·       Email: thao.nguyenphuong@manpower.com.vn

·       Phone/Zalo: 0974 79 79 19