Admin cum Receptionist

Địa điểm Thành phố Hồ Chí Minh, Hồ Chí Minh
Ngành nghề Ngành hàng tiêu dùng nhanh (FMCG), Bán lẻ và kinh doanh
Mã số CON202165
Lương 12.000.000 - 14.000.000VND
Loại công việc Theo hợp đồng
Email liên hệ hcmc.convenience.sourcing@manpower.com.vn
Ngày đăng Sep 15, 2021
Điện thoại liên hệ 0974797919

MAIN RESPONSIBILITIES:

  • Serves visitors by greeting, welcoming, and directing them appropriately.

  • Manage reception counter, building and parking pass requests and invoicing

  • Maintains security and telecommunications system.

  • Keeps a safe and clean reception area by complying with procedures, rules, and regulations.

  • Receive and deliver mail & merchandise, pay and split costs for departments

  • Courier management such as shipment and packages preparation and arrangement

  • Office admin: stationeries, payment requests, office purchasing, event organizing coordinating, logistic arrangement, etc.

  • Facilitate on-site interview meeting arrangement with overseas’ team

  • Support procurement team to contact vendor and proceed procurement accordingly to company policy, and

    support the negotiation with suppliers to meet quality, delivery, and cost objectives

  • Assist HR and IT in New Hire On-Boarding process (assigning work station, business cards ordering, provide

    card access keys etc.)

  • Prompt and accurate data update/creation of office basic information (e.g. # of visitor, # of request, # of

    employees, and etc)

  • Responsible for control the monthly operation cost with budget, and follow the procedure to record the cost;

  • Oversee facilities management, ensure annual property insurance, corporate statement is timely filed with

    City and State office if needed; annual tax report is timely filed and paid with City and State office, license

    renewal if needed.

  • Responsible for prompt payment, no late payment penalties

  • Fully compliance with company policies on procurement, finance, workspace and other relates; Serve as

    liaison for building management office

REQUIREMENTS:

  • Minimum 3 years working experience in facility management or admin/general services, or equivalent

  • Fluent in English and has strong communication, ability to speak and understand Chinese will be a plus (not a must)

  • Customer service orientated, passionate in wanting to provide service with a “heart”

  • Fun-loving, enjoys organizing events and office activities

  • Good with numbers (budget, cost control) and documentation control

  • Ability to multi-task with strong prioritization skills, meet deadlines