Admin Executive

Địa điểm Thành phố Hồ Chí Minh
Ngành nghề Công nghệ thông tin và truyền thông (ICT)
Category Admin
Mã số 18641
Loại công việc Cố định
Email liên hệ thao.tranthach@manpower.com.vn
Ngày đăng Tháng sáu 23, 2025

Position: Admin Executive – Vietnam Office

We are looking for a proactive and detail-oriented Admin Executive to join our Vietnam team. This role will support a wide range of administrative and operational functions to ensure smooth day-to-day office operations. The ideal candidate will be a collaborative team player with strong organizational skills and a service-oriented mindset.

Key Responsibilities

  • Coordinate with Legal, HR, Compliance, and Accounting teams to manage vendor/supplier agreements, contracts, invoices, and other official documentation.
  • Provide accounting support, including:
  • Monthly accounts payable checks and payment requests.
  • Payment approvals in Workday.
  • Liaising with the Accounting team on daily matters.
  • Assisting employees with expense claims and related queries.
  • Support recruitment logistics and campus hiring activities for the Ho Chi Minh City office.
  • Assist in organizing employee engagement initiatives, training sessions, and company events; take ownership of selected events as agreed.
  • Work closely with the Vietnam operations and support teams to enhance and streamline internal processes.
  • Oversee office supply procurement and ensure timely maintenance of office equipment.
  • Manage onboarding and offboarding processes for employees.
  • Handle visa and work permit procedures, including application coordination, documentation, and compliance.
  • Provide general administrative support and handle ad hoc tasks as assigned by the General Manager.

    Qualifications & Skills

    • Bachelor’s degree from a recognized university or college.
    • Approximately 3 years of relevant experience in a multinational environment.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced setting.
    • Excellent interpersonal and relationship-building skills.
    • Strong communication skills with a customer-service mindset; fluency in English is required.
    • Ability to work independently and collaboratively with minimal supervision.
    • Self-motivated, eager to learn, and ready to take on additional responsibilities.