​[Open for Vietnamese only]

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JOB OVERVIEW

Your main responsibility is to handle the operating tasks at the Staffing & Outsourcing team, bringing excellent services to our valued clients and associates. You will work closely with Manager ofStaffing & Outsourcing.

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JOB RESPONSIBILITIES

Supervise and support team members.

• Guide and supervise the members in team to process timesheet, payroll, compulsory insurance, personal accident & health care insurance

• Train assignees in team to carry out payroll process

• Coordinate team members to support projects in time

• Assist manager to build and supervise team, work with clients…

HR task

• New hires: prepare Offer Letter/ Labor Contract, on-boarding procedures and docs

• Termination: prepare Termination Agreement/ Termination Decision, off-boarding procedures and docs

• Collect/ file personal docs as MP regulations for associates

• Following up all kinds of leaves of associates: annual leaves, unpaid leave…

• Training: coordination of training preparation with HR: associates list for training, liaison and set up with clients/staff for training

• Liaison with associates to catch up their status in working place

• Cooperate HR team to process SMUI reports and issues: obtain new MI card, social books closure...

• Update HR monthly turnover for relating HR tasks to associates

• Process reports in compliance with current regulations

• Legal update to associates and clients

• Support team in improvement payroll and outsourcing process

• Process docs and reports in compliance with internal regulations and procedures: PIT confirmation, cost breakdown, annex, adjustment, turnover report...

• Meeting with associates to settle issues/ Periodical calling associates for catch up as assigned

Monthly payroll

• Gather timesheets, overtime, expenses claim, payment data...

• Process monthly payroll included payroll reports to HR and Finance

• Pay slip preparation and sending to all associates

• Final payment calculation

• PIT Finalization at year end

• Adhoc payment as assigned and Service agreement

Accounting & Financial tasks

• Process Pro-forma invoices for charging clients and follow up the transfer from clients

• Send and ensure personal income tax data to Finance

• Reconciliation outsourcing cost to Finance

Others

• Communicate with clients on daily operational matters

• Monthly reports to client as required

• Admin tasks: managing facilities such as travel, car rent, telephone, internet… of associates, process and manage gifts in events/ public holiday…

• Lead the operation of Convenience Branch in the North

• Be responsible for payroll system installation

• Other tasks as assigned.

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JOB REQUIREMENTS

• Candidate must have bachelor’s degree in business administration/ economics or related fields

• At least five years of professional experience in outsourcing human resources or related services

• Must possess effective communication skills (written and verbal). Solid on-site experience

• Good experience in Outsourcing Service and payrolls

• Good understand of local labor law and regulations

• Fluent English

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BENEFITS

• 18 Annual Leave MIN (additional 1 day per 2 years of service, max 30 days).

• 13.5 Public Holidays Including Christmas Day and eves.

• Monthly meal & phone allowances.

• Attractive quarterly & yearly bonus.

• Flexible working time

• Private health and accident insurance package for employee & 01 dependent

• Birthday Leave and Birthday gift.

• Additional Long Service Bonus (1 gross month per 5 years) etc.