HRIS ASSISTANT (Employee Service Advisor)

Địa điểm Việt Nam
Ngành nghề Sản xuất, Ngành hàng tiêu dùng nhanh (FMCG)
Category HR, Operations
Mã số 16938
Loại công việc Cố định
Email liên hệ phuong.nguyenhien@manpower.com.vn
Điện thoại liên hệ +84 28 3911 0950
Ngày đăng Tháng mười 28, 2024

I. COMPANY & ROLE’S INTRODUCTION: 

The Advisor, Employee Service role, plays a crucial role in developing a scalable, sustainable, and effective Recruitment Service Delivery for the business. We seek an employee who is eager to actively engage in building a high-performing department that values collaboration, quality, and enjoyment in daily work life. 

HR Operations includes work across multiple administration areas for established HR and rewards programs including:  

  • Personnel records maintenance - labor contract, job history, retirement, leave records, transfers, and salary progression, etc 
  • Service desk - contact point for employees about HR related questions 
  • HR employment - prepare HR employment related paperwork according to the defined template, incl. offer/contract/promotion/job change/salary change etc. 

- With occasional supervision, tasks are assigned with some explanation 
- More independently solving medium tasks with low level of support  
 

II. CORE RESPONSIBILITIES: 

In general, it will be 70% HRIS (personnel records maintenance, internal management statistical reports such as employee turnover, rewards program, etc...), while 30% remaining of scope belongs to HR employment/Recruitment (Search, screen, schedule, contract renewals ...). 

1/ HR Employment Issues: 

  • Hiring and termination processes and labor law issues, contract renewals and dismissals, trainee programs, expatriates, control/process of retirement, etc.)  
  • May be accountable for selecting and managing HR outsourcing vendors 
  • End of end hire to retire: includes to work across multiple administration areas for established HR and rewards programs. Including not no limited to hiring administration, personnel records management, benefits and Time & attendance

2/ Personnel Records Maintenance:

Such as job history, retirement and insurance documentation, leave accrual records and details of illness, absences, transfers, and salary progression, etc.)  

3/ Statistical Reporting to Internal Management 

Such as employee demographics, skills inventory, absenteeism, overtime, employee turnover) and external agencies (e.g., government agencies, insurance companies, unions etc.)  

4/ Rewards Program Implementation and Administration 

Such as compensation administration, employee benefits administration, etc.) 
 

III. REQUIREMENTS: 

  • Bachelor's degree in any major (but in Human Resources is a plus) 
  • At least 2 years of experience in the same role, prefer MNCs (manufacturing company, particularly in mass hiring of blue-collar workers, employee services, master data, or related HR fields is an advantage) 
  • Familiar with Workday 
  • High fluent English (comfortably working with foreigners) 
  • High proficient in Excel, Powerpoint 
  • Experience in supporting APAC recruitment process or SAP are preferred 
  • Hard-working, strong communication (especially in Vietnamese), service mindset 
  • Responsible, service-minded, outgoing, and quick to learn. 
  • Ability to work independently. 
  • Capable of multitasking and meeting deadlines in a fast-paced environment. 
  • Structured, thorough, and detail-oriented in work. 
  • Continuous improvement mindset. 

IV. OTHER INFORMATION: 

  • You’ll work in an international working environment, big brand name 
  • Shortlisted candidates will join offline interview (district 1, HCMC) 
  • Expected on-board time: ASAP 
  • International working environment + global company brand name 
  • The working location in 2024 will be primarily in District 1, HCMC office, but also including some ad-hoc tasks in VSIP3, Binh Duong with company shuttle bus provided. In 2025, the working location will be fixed in VSIP Tan Uyen, Binh Duong 
  • (*) Shuttle bus: From Tan Binh district -> Dist.12 -> Hoc Mon -> Thu Dau Mot, or from Bien Hoa -> Di An, Binh Duong 
  • Working independently 
  • Contract: Contingent (24-month period), sign via 3rd party (Manpower) 
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